Daily Tools

Eaglewings Hub

Clock-in/out, scheduling, and timesheet upload platform

Eaglewings Hub is our clock-in/clock-out and scheduling platform. Use it to clock in and out of your shifts, view your schedule, upload your signed timesheet photo, and access next-day pay via Cash Out.

Clock-In Protocol

• Clock in from inside your assigned school building only — not from your car or parking lot
• Clocking in from an unauthorized location triggers a timesheet audit and may delay your pay
• Clock-in/out times must accurately reflect the start and end of your shift
• Ensure your device location services are enabled for GPS verification

Backup — School Logbook

If the Hub is not working, sign the school logbook immediately (office secretary must sign too). Text Eaglewings right away. Photo the signed logbook entry and upload it with your weekly timesheet.

Gusto — Payroll Portal

Pay stubs, tax documents, direct deposit, and document signing

Access your pay stubs, tax documents (W-2), direct deposit setup, and sign onboarding and policy documents. Eaglewings pays weekly every Thursday via direct deposit.

Account Setup

1. Check for the Gusto invitation email. Click the link to sign in.
2. Your username is the email you provided in your application.
3. Click "Forgot Password," enter your email, and click "Send Link."
4. Check email for the reset link and create a new password.
5. Log in with your new password.

Watch the Gusto setup video guide →

Sign a Document

1. Sign in to Gusto.
2. Go to the Documents section.
3. Find the document and click Sign Document.

Change Bank Account

1. Log in to your Gusto account.
2. Click Profile.
3. Click Pay under Information.
4. Click Edit next to Payment method.
5. Enter your new bank account information.
6. Click Save.

Update Your W4 Form

1. Log in to your Gusto account and scroll down to Job and Pay on the left-hand side.
2. Scroll down to find your Federal Taxes and State Taxes sections.
3. To update your Federal W4, click Edit and make any changes.
4. Gusto cannot help you elect what to put in your W4. We recommend working with an accountant or tax professional.
5. Once you update your W4, click Save — it updates right away.
6. Head to your Documents tab on the left-hand side to sign the new W4 form.
7. To update your State W4, click Edit to the right of the state, update it, and click Save.

Understanding Your Paystub

From the Gusto App, click on Pay to see the summary of your check for the week. To see the complete pay stub, click Review Paycheck.

• Hourly Rate — your pay rate per hour
• Total Hours Worked — hours worked that pay period
• Gross Pay — total before taxes and benefits are removed
• Benefit Deductions — deductions like 401(k) and insurance
• Net Pay — the actual amount deposited to your bank account

Pay date is every Thursday on or before 5pm EST.

📄 Download Paystub Guide (PDF) ›

Gusto Support: 800-936-0383

Timesheet Resources

Rules, downloads, and submission instructions

Timesheet Rules

• Ink only — no pencil
• No white-out. Single line through error, signer initials correction
• Do not pre-fill. Record actual arrival and dismissal times
• Always note whether a break was taken (blank = 30-min auto-deduction)
• Note exceptions: no lunch, stayed late, left early, student absent
• Write your name, date, and get authorized signer signature

Submission Deadlines

Preferred: Upload signed timesheet photo to the Eaglewings Hub by Saturday 10:00 PM.

Absolute cutoff: Tuesday 12:00 PM. After that = one-week delay.

Download Blank Timesheets

Submit timesheets to timesheet@eaglewingsalliedstaffing.com | Questions? 888-304-3202